Job Description
Location: New York, NY
Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Employment Type: Full-Time, Onsite
Overview:
We are seeking a professional and self-motivated Office Administrator to serve as the primary receptionist and administrative support in our NYC office. This role is essential to maintaining a welcoming, organized, and efficient front office environment. The ideal candidate will have strong communication skills, excellent organizational abilities, and a polished, executive presence.
Key Responsibilities:
Greet and assist visitors in a courteous and professional manner
Answer and direct incoming calls and messages
Manage and maintain the reception area, conference rooms, and executive office schedules
Oversee conference room calendar and provide guidance on reservations
Perform administrative duties including filing, data entry, and supply management
Ensure compliance with internal and building security protocols
Distribute and collect sign-offs for new hire badges
Submit break/fix and facilities requests through online systems
Maintain and distribute the Termination list
Process business card and memo pad requests
Assist with prepping and distributing electronic mail
Communicate effectively with all levels of staff and visitors
Collaborate with internal teams on daily operations and projects
Take on ad-hoc tasks and special projects as needed
Required Skills & Experience:
High School Diploma required; college degree preferred
3–5 years of professional work experience, with a strong preference for reception or office admin roles
Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel)
Experience managing calendars and online ordering systems
Excellent verbal and written communication skills
Highly organized, punctual, and detail-oriented
Proactive, dependable, and comfortable interacting with professionals at all levels
Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.
Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.
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